Job ID: 296457 Location: Augusta University Full/Part Time: Full Time Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Division of Auxiliary Services is responsible for the management and oversight of Augusta University's retail activities.
Job Summary
This position is responsible for providing support to department director, by planning, organizing and managing all administrative functions.
Responsibilities
The responsibilities include, but are not limited to:
Administrative Operations
Provides customer service to students, employees and visitors; responsible for all administrative functions of the department; performs critical assessment of office operations to ensure efficiency of operations; delegates and prioritizes work requests to staff team; reviews and approves and records time for staff.
Departmental Operations
Process all department billing to include Banner billing for taxable and non-taxable accounts; reconcile deposits and departmental financial activities. Duties include monitoring vendor payments; requisition creation and approval for campus as well as assigned AUMC cost centers; processing check reimbursements, IDRs, and deposits; p-card management; and other duties as assigned. Process vendor payments and cost transfers for assigned AU Health cost centers. Create daily and monthly reports that details expenses and revenue of the department; Follows up on work requests to assure completion in a timely and accurate manner.
Personnel Administration
Trains and supervises support staff within the department, maintain payroll and leave records, responsible for ensuring staff knowledge of the business processes within the department. Counsels staff to resolve problems in order to improve competency and efficiency; responsible for timely processing of personnel paperwork for staff and faculty positions. Initiates all personnel actions including ePARs, employment requests, faculty employment requests, applicant clearinghouse forms, etc.
Financial Operations
Must be able to get access to P-card for making purchases. Responsible for managing budgets to include the purchasing of office supplies, equipment, etc. using p-card or departmental requisition; reviews, authorizes and submits requisition, IDRs, check requests and budget amendments.
Communication & Policy Compliance
Serves as a resource to staff and students to ensure administrative policies and procedures, programs etc., are communicated and monitored for compliance.
Account Management
Reconciles the departmental accounts including records of deposits and accounts receivable; Assists department director with managing the financial operations of Copy and Print Services including annual budget planning, and closely monitoring revenue and expenses; trains staff in policies and procedures.
Other duties
Responsible for special projects as assigned by the director; performs other functions as requested by the department, division or the university.
Required Qualifications
Educational Requirements
High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.
Knowledge, Skills, & Abilities
ABILITIES
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills;
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 5
Salary Range: $17.88/hourly - $21.14/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 3/24/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
