Administrative Support Assistant II, Arts Department
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<dt><h2>Class Description</h2></dt>
<dd><p><span style="margin: 0; padding: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-indent: 0"><span style="margin: 0; padding: 0">The purpose of this class is to provide professional level administrative support services for the Office of Performing Arts programs, including music, theatre, dance, film screen</span><span style="margin: 0; padding: 0">ings, </span><span style="margin: 0; padding: 0">and special events.</span></span></p></dd>
<dt><h2>Minimum Requirements</h2></dt>
<dd><p></p><p style="margin: 0; padding: 0; font-style: normal; color: inherit; text-align: left; text-indent: 0"><span style="margin: 0; padding: 0"><span style="margin: 0; padding: 0">High school diploma/GED and five years </span><span style="margin: 0; padding: 0">related</span><span style="margin: 0; padding: 0">?office?experience or?</span><span style="margin: 0; padding: 0">Associate’s </span><span style="margin: 0; padding: 0">Degree?and?three?years related?office?experience?required</span><span style="margin: 0; padding: 0">. </span></span><span style="margin: 0; padding: 0"><span style="margin: 0; padding: 0">Knowledge and experience using Microsoft Office?</span></span><span style="margin: 0; padding: 0"><span style="margin: 0; padding: 0">applications required;?must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30wpm. (Candidates with proof of current Microsoft Office?</span></span><span style="margin: 0; padding: 0"><span style="margin: 0; padding: 0">Expert S</span><span style="margin: 0; padding: 0">pecial</span><span style="margin: 0; padding: 0">ist Certificat</span><span style="margin: 0; padding: 0">ion d</span><span style="margin: 0; padding: 0">o not need to test.</span><span style="margin: 0; padding: 0">)</span></span><span style="margin: 0; padding: 0"><span style="margin: 0; padding: 0">?Expe</span><span style="margin: 0; padding: 0">rience working in?performing?arts?and?in?higher?</span><span style="margin: 0; padding: 0">education, preferred</span><span style="margin: 0; padding: 0">.</span></span></p></dd>
<dt><h2>Class Specific Essential Duties</h2></dt>
<dd><p></p><ol style="margin-left: -0.25in; margin-bottom: 3pt"><li>Assist and provide information to students, faculty, administrators and the college community.</li><li><span style="color: inherit">Assist in planning meetings, special events, and with special projects.</span></li><li><span style="color: inherit">Serve as liaison between department or program and other offices or organizations.</span></li><li><span style="color: inherit">Research, analyze and process data into college systems.</span></li><li><span style="color: inherit">Maintain records and files.</span></li><li><span style="color: inherit">Answer, screen and direct telephone calls.</span></li><li><span style="color: inherit">Compile reports, documents, forms and correspondence.</span></li><li><span style="color: inherit">Create and track check requests, requisitions, work orders and other request forms. </span></li><li><span style="color: inherit">Process and manage all relevant course, program and/or personnel paperwork.</span></li></ol><p style="margin: 0">Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.</p></dd>
<dt><h2>Position Specific Essential Duties</h2></dt>
<dd><p></p><ol style="margin-bottom: 3pt; margin-top: 0"><li style="margin: 0 0 8pt">Oversee the daily administrative functions of performing arts programs and events, including scheduling, facilities coordination, and front-of-house operations.</li><li style="margin: 0 0 8pt"> Provide administrative support to the Performing Arts Department encompassing Theatre, Dance, Music<u>,</u> Film Screening, and other CCBC Arts events across the Essex, Dundalk, and Catonsville campuses, as well as CCBC partner organizations: Cockpit in Court, Dundalk Community Theatre, and Children's Playhouse of Maryland. </li><li style="margin: 0 0 8pt">Provide oversight for the box office. </li><li style="margin: 0 0 8pt">Provide budgetary and financial support by tracking expenses; processing transactions such as expense reports, reimbursements, and purchase orders; and working closely with the finance office to ensure proper tracking and reporting for internal departments and partner organizations. Support writing preparing grant applications and reports. </li><li style="margin: 0 0 8pt">Work directly with department chairs and coordinators by assisting with scheduling, room reservation, budget creation and management, procurement of supplies and materials, event and licensing contracts.</li><li style="margin: 0 0 8pt">Serve as a liaison between human resources, payroll, and budget supervisor to facilitate the hiring process, onboarding, and other human resource functions such as time reporting, I-9, Family and Medical Leave Act (FMLA), and contracts. </li><li style="margin: 0 0 8pt">Responsible for event planning including sending invitations, scheduling, and submitting work requests to the plant operations department. </li><li style="margin: 0 0 8pt">Support fundraising, marketing and audience engagement efforts for CCBC Arts and community theatre programs. </li><li style="margin: 0 0 8pt">Provide information and assistance to students, faculty, administrators, vendors, renters, and members of the college community, and represent the department at internal meetings and in external communications. </li><li style="margin: 0 0 8pt">Coordinate logistical and administrative aspects of events, meetings, special projects, and performances, including invitations and, scheduling. </li><li style="margin: 0 0 8pt">Represents the department at regular internal college meetings, as well as fielding requests for information from outside vendors and potential renters. </li></ol></dd>
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