Program Coordinator, Academic and Trainee Programs - Cancer Center at Illinois
<h2 style="font-weight: bold; text-align: center">Program Coordinator, Academic and Trainee Programs - Cancer Center at Illinois</h2><p style="text-align: center"><em>This position requires in-person work on campus and may require working outside standard hours including evenings and occasional weekends with travel to off-site locations in support of academic programs.</em></p><p style="text-align: center"><em> This position is not eligible for any type of sponsorship for work authorization.</em></p><p>The University of Illinois Urbana–Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.</p><p>The Cancer Center at Illinois (CCIL) unites world-class faculty to uncover fundamental knowledge, innovate new technologies, and enable cancer-free lives. Our interdisciplinary expertise in science and engineering, novel educational and training experiences, and exceptional research facilities, are changing the way we take on cancer.</p><p style="font-weight: bold">What we do:</p><ul><li>Inspire groundbreaking cancer research and technological advances using unique campus strengths in science and engineering.</li><li>Forge multidisciplinary ties to mobilize faculty, staff, and students across campus to focus their skills and visions on cancer.</li><li>Catalyze large interdisciplinary projects—including program project grants, training programs, and centers. Innovate new educational programs for students, professionals, and the general public.</li><li>Partner with clinical centers and companies to drive translation and achieve economic impact while building alliances with external partners.</li><li>Collaborate with NCI designated cancer centers to contribute to advancements across the national cancer research landscape.</li></ul><br><h4>Job Summary</h4>This position provides strategic programmatic coordination and serves as the primary cross-functional liaison for academic initiatives supporting undergraduate, graduate, and postdoctoral trainees within the Cancer Center at Illinois (CCIL). Reporting to the Assistant Director, and working in close alignment with the Senior Manager for Education, the Coordinator manages the full operational lifecycle of training programs, leads collaborative efforts across CCIL core units (Program Operations, Advancement, Communications, Finance, and Data), and directs the supervision of student personnel. <br><h4 style="font-weight: bold">Duties & Responsibilities</h4><ul><li>Academic Operations and Event Leadership: <ul><li>Manage the full operational lifecycle of complex academic programs, including the development of master timelines, recruitment workflows, and student onboarding/compliance. </li><li>Design and execute high-profile center-wide events, symposia, and speaker series, independently identifying and vetting potential candidates for the CRTEC team. </li><li>Manage the internal CRTEC calendar and collaborate with CCIL staff to ensure all activities are documented in institutional databases for the Cancer Center Support Grant (CCSG). </li><li>Oversee the professional delivery of workshops and courses, ensuring faculty support in the distribution of materials and participant compliance with lab etiquette and safety training.</li></ul></li><li>Cross-Functional Unit Liaison: <ul><li>Serve as the primary professional liaison between CRTEC and CCIL core units to ensure unified programmatic execution and strategic alignment.</li><li>Partner with Program Operations to integrate trainees into research events, identify faculty mentors, and verify mentorship completion for compliance. </li><li>Collaborate with the Data Team to facilitate the accurate transfer of trainee metrics for comprehensive institutional reporting. </li><li>Lead the scholarship awarding lifecycle in coordination with Advancement, including candidate identification, donor engagement preparation, and the development of impact reports. </li><li>Act as the fiscal point of contact for Finance to manage student appointments and fund verification. </li><li>Partner with Communications to identify milestones and develop storytelling content for CCIL media outlets.</li></ul></li><li>Federal Reporting, Data Intelligence, and Award Development: <ul><li>Direct the collection, analysis, and organization of critical technical documentation, such as NIH/NSF biosketches and trainee tables, ensuring strict adherence to federal submission timelines and compliance standards (e.g., NIH T32, R25). </li><li>Manage in-house longitudinal trainee databases to track "Return on Investment" (ROI) and meet federal reporting mandates.</li></ul></li><li>Student Personnel Supervision: <ul><li>Lead the full employment lifecycle for CRTEC student employees, including recruitment, interviewing, and daily supervision. </li><li>Conduct formal mid-semester and annual performance evaluations, synthesizing team feedback to provide constructive, data-driven professional development and ensure the high-quality delivery of student projects and support tasks.</li></ul></li></ul><h4 style="font-weight: bold">Minimum Qualifications</h4><ul><li>Bachelor’s degree.</li><li>A total of one (1) year (12 months) in education, training, and/or work experience in program coordination, higher education administration, and/or a related field.</li><li>Demonstrated experience serving as a professional liaison between organizational units.</li></ul><h4 style="font-weight: bold"> Preferred Qualifications</h4><ul><li>Experience supporting federal award (e.g., NSF, NIH) proposals.</li><li>Experience with UIUC-specific financial and administrative systems.</li><li>Occasional evening/weekend work and travel to off-site locations in support of academic programs is required.</li></ul><h4 style="font-weight: bold">Knowledge, Skills and Abilities</h4><ul><li>Ability to build and maintain professional relationships across multiple university units to achieve unified programmatic goals.</li><li>Skill in managing multi-stage timelines and specialized databases with high levels of independence.</li><li>Ability to draft impact reports, progress reports, and professional communications for diverse audiences.</li><li>Ability to lead student employees and provide constructive, data-driven performance feedback.</li></ul><h4 style="font-weight: bold">Appointment Information</h4><p>This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $58,000 to $70,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.<br>For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.</p><h4 style="font-weight: bold">Application Procedures & Deadline Information</h4><p>Applications must be received by 6:00 pm (Central Time) on <strong>Thursday, April 9, 2026</strong>. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Thurman Etchison at <a>tetchis2@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137.</p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p><em>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1035461<br><strong>Job Category</strong>: Professional and Administrative<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="Yes"></a><a name="Billing_Name" type="hidden" value="Jason Butler"></a><a name="Billing_Email" type="hidden" value="butlerjc@illinois.edu"></a>
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