Program Assistant--Communications and Special Events, Center K-12 (71150)
Program Assistant--Communications and Special Events, Center K-12 (71150)
Salary: $49,500.00 - $51,000.00 Annually
Location: Brooklyn, NY, NY
Job Type: Full Time
Job Number: 202600345
Department: K-12 Center
Closing: 5/25/2026 11:59 PM Eastern
About Pratt
Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.
The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).
Since our founding in 1887, Pratt has upheld the belief that education should be accessible to all who wish to learn. As a community, we define ourselves as standard setters who are:
- Resourceful and collaborative problem solvers,
- Socially responsible and equity-centered creatives,
- Adaptable and resilient global stewards,
- Inquisitive and compassionate community members.
Description
Pratt seeks an exceptional K-12 arts administrator, who will be a key contributor to the Center K-12 programs and partnerships.
Each year, the Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 1900 children ages 6-18 in its numerous community programs on and off-campus. Working in a high traffic office, the Program Assistant-Communications and Special Events is committed to the Center K-12 mission, and works to provide administrative support to all aspects of the organization and implementation of the K-12 programs, which includes but is not limited to: supporting social media platform, organizing program events and exhibitions, data collection and survey distribution, visiting schools for recruiting purposes, hiring and supervising student Teaching Assistants and maintaining records.
Other duties include preparing a variety of documents (e.g. correspondence, newsletters, reports, etc.) for the purpose of communicating information and/or creating documentation. Assisting walk-ins. Responding to, understanding, accommodating the needs of and assisting different program participants, including: undergraduate and graduate students, youth participants, families, schools, Pratt administrators as needed. Generating and editing correspondence and general office duties such as answering phones, photocopying, filing, mailing, updating databases and maintaining current mailing lists.
The Program Administrator will work full-time (35 hours/week). Schedule will adjust to include Wednesday evenings and Saturdays when programs are in session (October - May).
Examples of Duties
- Perform office administrative duties and ensure the smooth and responsive operation of the office
- Overseeing the production and publication of Center K-12 printed materials including program brochures, annual report and graduation catalog
- Planning and coordinating special events such as graduation ceremonies and alumni events
- Develop content for Center K-12 semi-annual newsletters
- Conduct outreach activities with schools and youth serving organizations
- Maintain the Center K-12 social media presence
- Hire Pratt student teaching assistants and maintain detailed records including but is not limited to: hiring paperwork and timesheets
- Work with college advisor to track Pratt Young Scholars college applications and offer technical support to Young Scholars as needed.
- Maintaining a PYS alumni network, working with Program Director to organize and host alumni events
- Support the evaluation of all K-12 youth programs via end of course surveys
- Assist with special program events as needed, and perform all other duties as assigned.
Qualifications
Education:
- BA or BFA or equivalent preferred
Experience:
REQUIRED- Minimum 2 years communications experience in an arts educational environment, including work with school, community programs, museums or non-profits. K-12 art and design teaching experience in NYC is a plus.
- Must be available to work some evenings and Saturdays when programs are in session.
- Commitment to positive youth development and asset-based frameworks is required.
Skills:
COMPUTER- Proficient in Microsoft Office and Google Drive applications, Adobe Creative Suite, experience with main social media platforms (Facebook, Instagram, Twitter), and be self-sufficient with learning new skills. Familiarity with Filemaker a plus.
COMMUNICATIONS- Strong interpersonal, written and verbal communication skills required, public speaking, and customer service skills (both in person and over the phone), particularly with arts education professionals, school administrators, teachers, and youth of all ages; displaying tact and courtesy; maintaining confidentiality.
- Strong collaborator able to build positive, collaborative working relationships with Pratt staff, school teachers, administrators and a diverse range of young people. Bilingual is a plus.
- Must have the ability to communicate effectively with a diverse population of students and staff, as well as demonstrate intercultural competence with an understanding of the dynamics of diversity in higher education.
INITIATIVE- Ability to work on projects simultaneously, strong project management skills, and able to delegate responsibly.
- Must have demonstrated ability to work independently, think ahead, and take initiative.
- Creative and flexible problem-solver. Able to adapt to new challenges.
- Able to effectively prioritize in a busy, multi-program department.
- Commitment to ongoing growth and refinement of skills, open to feedback.
- Commitment to equity, diversity, and inclusion.
Benefits:
Medical
Dental
Vision
HSA
Company Sponsored Basic Life & AD&D
Company Sponsored Long Term Disability
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
403B Retirement Plan
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)
Supplemental Information:
- Must complete an online application, including resume, cover letter, and references, through SchoolJobs applicant portal.
- Any application without a cover letter will not considered.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.
To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/5340171/program-assistant-communications-and-special-events-center-k-12-71150
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